What Are The Common Safety Protocols For Electronic Records?
We live in an age where information is one of the most important commodities in all industries, including in the biopharmaceutical industry. For this reason, steps have to be taken to ensure that all electronic records are stored safely since the consequences of losing the information can be grim. Some of these include having the data being used by your competition to edge you out of the market, as well as lawsuits by individuals who have their personal information leaked.
One safety protocol that can be used to prevent this is limiting the number of people who have access to electronic records depending on the type of information they contain. For highly sensitive data, only a handful of people should have access to the information. This not only reduces the risk of loss, but also makes it possible to trace the individual responsible for the loss if this occurs.
Using high end encryption technologies is also key to maintaining the safety of electronic records. Encryption ensures that the data is stored in a format that does not make sense to anyone unless they have the key to decrypt it. Currently, 256-bit encryption keys are some of the best you can use, since they require a lot of time to decrypt. In fact, some sources claim that they cannot be decrypted at all.
When transferring the electronic records, care has to be taken so that it is not hijacked. Encrypting the data before sending it is one way to do this, as is avoiding using wireless systems to send the information which make it easier for anyone to capture the data.